Official Google Cloud Blog: Template galleries for Google Apps domains

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Template galleries for Google Apps domains

Wednesday, July 1, 2009

Since we launched the public template gallery last year for Google Docs, people who use Google Apps have been asking if they could have their own template galleries to share templates (everything from branded presentation designs to document letterhead to spreadsheet templates) with their co-workers.

Today, we've enabled these template galleries for Google Apps Premier and Education Edition customers. Anyone in your domain can submit templates created in Google Docs to your organization's own gallery. These templates will not be visible outside of your company domain. Templates can be any of the four document types in Docs (documents, presentations, spreadsheets, and even forms). Other people you work with can preview, use (making a copy of that template as a new document in their own account), and rate your templates.

Just like in the public template gallery, you'll be able to sort and narrow the templates by usage, rating, and document type. Administrators can also create categories of templates for the domain (for example: by function, region, or department) to keep templates organized.

Within Google, the most popular templates have been technical design documents and Google-branded presentation layouts. Teachers might share templates with other teachers in their school or district. For example, a teacher might submit a "Getting to Know You" form to send to students when school starts next year, and other teachers could use the template and customize it for their own classroom. Non-profits could create grant proposal templates that would give their employees a common starting point for proposals.

To submit a template, follow these steps:

Go to Google Docs from within your Google Apps account
Click New > From template to view your company's private gallery
On the upper right-hand side, click the "Submit a template" link

A few final notes: This feature is available in Google Apps Premier Edition and Education Edition only, and is available in all languages supported by Google Apps. Admins can configure the templates gallery service from within the Apps control panel (Control panel > Service settings > Docs > Templates).

Posted by Valerie Blechar, Software Engineer, Google Apps team

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